Sample client portal

Books up to date to

31 Jan

Every document you have sent is coded and reconciled.

Next deadline

15 Mar

VAT return, quarter to 31 January. Being prepared now.

Waiting on you

3

Questions your accountant needs answered to carry on.

What is happening on your file Latest first

VAT return, quarter to 31 January

Drafted and cross-checked. With your accountant for review before it is filed — nothing is submitted until a person at YOUR FIRM approves it.
January bank reconciled

Every line matched to a document. No unexplained items.
18 documents read and coded

Supplier invoices, fuel receipts and berthing charges posted to the ledger.
Management accounts to 31 December issued

Reviewed and released by your accountant on 9 January.

Engagement

Bookkeeping	Running daily
VAT returns	In review
Payroll (FSS)	Filed for January
Year-end accounts 2025	Starts 1 March
Your accountant	A named lead at YOUR FIRM

Nothing is filed without a signature. Work is prepared automatically and then waits for a warranted professional at YOUR FIRM to check it and approve it. Estimates, going concern, materiality and any opinion are never automated.

Illustrative data. Meridian Yachts Ltd is an invented company and every figure on this screen was made up for the demo.

This period 24 documents · 21 coded · 3 waiting on you

Document	Status	What happened to it	Amount
Bunkering — MV Meridian.pdf 2 Feb · emailed in	Posted	Coded to Fuel & bunkering, VAT recovered, matched to the bank.	€4,180.00
Berth licence renewal.pdf 1 Feb · uploaded	Posted	Spread over twelve months as a prepayment.	€9,600.00
Charter invoice 2026-0142.pdf 30 Jan · issued	In review	Drafted to Sales — charter income. Waiting for your accountant to release it.	€28,500.00
Card statement — January.pdf 28 Jan · bank feed	Needs you	Two payments have no receipt attached. See Questions for you.	€1,246.30
Crew agency invoice — Jan.pdf 26 Jan · emailed in	Posted	Coded to Crew costs and accrued to the right month.	€7,930.00
Insurance renewal — hull.pdf 21 Jan · uploaded	Reading	Being read now — it will appear on the ledger for review.	—

You send it once. Photograph it, email it or drop it in. It is read on arrival, coded, matched to the bank and put in front of your accountant — you are never asked to categorise anything or to send the same document twice.

Illustrative data. Every document, description and amount on this screen is invented.

Open questions 3 open · 11 answered this period

Question	About	Asked	Status
Two card payments have no receipt €612.40 on 14 Jan and €633.90 on 22 Jan. Can you send the receipts, or tell us what they were for?	Card statement — January	3 days ago	Waiting on you
Is the Sicily delivery trip chargeable? It changes whether the fuel is recharged to the client or absorbed.	Bunkering — MV Meridian	5 days ago	Waiting on you
Confirm the new crew member’s start date Needed before the February payroll is run.	Payroll — February	6 days ago	Waiting on you
Berth licence — which period does it cover? You answered: 1 Feb 2026 to 31 Jan 2027. Spread over twelve months.	Berth licence renewal	1 Feb	Answered

Every question sits against its document. Answer it here and the file moves on the same day — nothing waits in an inbox, and nobody has to remember what “that payment in January” was.

Illustrative data. These questions were written for the demo and relate to no real client.