Works with the tools you already use
We're not bolting AI onto an accounting firm. The firm is built around it.
Vacei is what accounting looks like rebuilt around AI. The machines do the volume — reading documents, coding transactions, matching the bank, preparing the close. Licensed accountants and auditors at A4, the Maltese firm behind the platform, do the judgement, the risk and the sign-off.
AI agents check every transaction in real time, and a qualified accountant approves every figure before it reaches you. Faster closes, deeper assurance, no year-end surprises.
One way in. One portal.
You send the documents. They are read and coded within minutes, a qualified accountant checks the work, and the month is closed against your bank. Nothing reaches your figures before that review.
You can add or drop any of them, whenever you like.
How a month closes.
One document, from the photo you take of it to the return it ends up in — and where the accountant sits in that.
Photograph the invoice on your phone, or forward the email it arrived in. That is your whole job.
Supplier, date, net, VAT and the account code are pulled off the document within minutes of it landing.
A qualified accountant at A4 approves the entry — or comes back to you with one question, not twenty.
It lands in the right account and the right period. Your figures move only once that approval has happened.
The VAT return and your management figures are built from entries that were already approved, so nothing is rebuilt at the deadline.
You see where every document is the whole way along. The figures move once a person has signed them off.
One portal. The software
and the accountants behind it.
Upload from your phone or your inbox, watch the work move, approve what needs you. Everything else — tax, payroll, audit, company setup — is requested in the same place.
Everything a Maltese
company has to file.
Bookkeeping is the monthly offer. Everything else below is requested from the same portal and priced on its own line.
Select a service to see what it covers.
Bookkeeping
LiveSend us your invoices, receipts and bank statements. Each one is read and coded within minutes, a qualified accountant approves it, and everything is matched against your bank and closed each month — so your accounts are ready when you need them.
FS AI Review
Built into the reviewThe check our accountants run over a draft set of financial statements — GAPSME presentation and disclosure, casting, internal consistency and prior-year comparatives — before the statements go anywhere. It is part of the work we do for you, not something you buy separately.
Accounting firms can license it as FS Reviewer and run it over their own client files.
FS Reviewer for firms →Payroll
On requestTell us who is on the payroll and what changed this month. We produce the payslips, handle the government forms, and make sure everyone is paid the right amount on the right day.
Request it today and we run it.
How payroll works →Tax and VAT
On requestYour returns are prepared from books we already keep, so nothing is rebuilt from scratch at the deadline. We tell you what you owe and when, before it becomes urgent.
Request it today and we run it.
How tax and VAT work →Company setup
LiveForm a Maltese company without a single meeting. Upload your documents, answer a short set of questions, and you see your fee immediately — no waiting for a quote.
Audit and review
LiveIf your company needs a statutory audit, we run it on our connected audit platform — straight off the same ledger, instead of a year of email attachments. If you only want your statements checked before they go out, upload a draft set.
Available in Malta · Audits delivered by A4 Services Limited, a licensed Maltese audit firm
How audit and review work →Closing a company
On requestWinding a company down has its own filings and deadlines. We handle the process end to end and tell you what is left at each stage.
Technology plus accountants. Everything above, delivered in one portal.
Every request, tracked to done.
Audit, payroll, VAT — each engagement moves through its stages in the portal, with the deadline, the budget and the team on it. Nothing waits for a status email.
Status straight away.
Figures once approved.
Every document you send follows the same five stages, and you can see which one it is at from the moment it arrives. What you do not see is a figure nobody qualified has checked — that only appears at Approved.
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You see the status of every document today, not in April. You see the figures once an accountant has approved them. That order is the point: it is why the numbers you are shown are numbers you can act on.
Statements checked before they leave the building.
When a draft set of financial statements comes out of your books, it is checked against GAPSME presentation and disclosure requirements, internal consistency, casting, and prior-year comparatives. The accountant reviewing your file gets a marked list of what needs attention, not a score — and decides what to do about it. It is part of the work, not a separate purchase.
Ask VEE. Your books answer back.
VEE is the assistant inside your portal. It knows your ledger, your deadlines and your documents — ask a question in plain words and the answer comes back with the figures behind it.
Put Vacei Books on your phone.
Snap an invoice at the counter and it is coded, matched to your bank and waiting in the ledger before you get back to the office. Approve what needs you, ask the assistant the rest.
The same books,
before and after.
One company's ledger, as it arrived and as it runs now. Hover either side to watch it play.
One price for your books.
It follows what you spend.
Bookkeeping is one monthly fee, set by your monthly expenses — spending is what produces the paperwork, so a business that spends more pays more, and one that spends less is not subsidising it. A qualified accountant reviews the work at every band. VAT returns, payroll, the tax return and the audit are priced on their own lines. The quotation below builds your exact figure.
For a sole trader or a one-person practice, {{ priceEntryScope }}.
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Full prices, before any discount, with one bank account at the lowest transaction volume included; busy volumes and further accounts add on top. Expenses means money going out of the business in a month — not turnover, and not the number of transactions. Earlier months you need caught up are charged at your own band's monthly rate.
In full: everything that leaves the business in a typical month — supplier bills, wages, rent, software, the lot. Exclude VAT, loan repayments, and transfers between your own accounts. New or seasonal? Use your average over the last three months.
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From the moment a document lands, that is when you see it proposed and reviewed.
Reconciled and closed, so the figures you look at are the figures we would file from.
A backdated month costs the same as a live one — your full monthly rate, charged once. Twelve months for a low-volume company at the entry band with one bank account is 12 × €49 = €588. There is no cap and no yearly bundle.
We do not put a number on this yet. What it takes depends on the state the records are in, so we quote it once we have seen them — before anything is agreed, never on the invoice.
One individual shareholder and one director, filed with the MBR — five questions build your exact figure.
All fees exclude VAT. Government and registry fees are passed through at cost.
Pick what you need.
See the price.
Answer a few questions. The price appears as you go — no form, no callback, no hidden "from" prices.
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What counts, exactly?
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Pick one and the itemised quote appears straight away. Not sure which? Leave it and send this through — a director calls you and we work it out.
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That didn't go through. Your numbers are safe — email the quote to us instead.
Email it to info@vacei.com →An accountant reviews your quotation before it is issued, then it lands in your inbox and your portal. KYC required before work starts. All fees exclude VAT.
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The price appears instantly — nothing is gated behind an email. All fees exclude VAT.
Need a statutory audit? Get a financial audit quote — four questions price it instantly on the audit page.
Price the incorporation
before you commit.
From €2,000 for one individual shareholder and one director. Five questions build your exact figure.
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That didn't go through. Your numbers are safe — email the quote to us instead.
Email it to info@vacei.com →Filed with the MBR, tracked in your portal. KYC required before filing. All fees exclude VAT.
When does the audit apply?
Every Maltese company files audited financial statements each year — regardless of size. That is why the line says "if applicable": what changes is the kind of engagement, not whether one is due.
Small companies usually qualify for a review engagement instead — roughly under €93k turnover with a small balance sheet. It is the lighter option at about half the cost, and it is what we price by default.
High volume means a full audit. Above roughly 150 transactions a month a company rarely stays under the thresholds, so we price the full engagement — if your figures come in under, the fee drops.
We confirm which applies from your figures before anything is agreed — you would hear it from us first, never on the invoice.
Build your estimate
Pick what you need. The price updates as you click.
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KYC required before work starts. We confirm the exact figure in one email — no obligation, no call.
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That didn't go through. Your numbers are safe — email the quote to us instead.
Email it to info@vacei.com →Incorporate a company
Filed with the MBR and tracked in your portal, end to end. From €2,000 for a single individual shareholder.
Corporate shareholders or multi-layer structures are scoped individually. Send us the structure and we price it in one email.
Contact us →Everything is tracked in the full client portal. KYC required before filing.
Software gives you a ledger. We give you a closed one.
You are not the bookkeeper. Accounting software is sold on being easy, and it is — once you know which account a fuel receipt belongs in, what to do with a supplier credit note, and why the bank doesn't match. We already know. That is the product.
Automated where it's dull, human where it counts. Extraction, matching and routing run automatically because machines don't get bored on page four hundred. Coding, judgement and anything that gets signed is done by an accountant, because those carry liability and software cannot hold it.
Licensed in Malta, filing in Malta. GAPSME, the VAT Act, the MBR, the imputation system. Vacei is the platform; the accounting and audit are delivered by A4, a licensed Maltese firm.
Everything you
need to know
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What we publish, as we publish it.
Videos and writing on Maltese filing, straight from our LinkedIn — this section updates itself.
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Books that are already done when you think to ask.
Digital Onboarding — you open the account and send in your first documents online.