A fixed price per file
Agreed before we start. It typically works out at about 15% of your audit fee. A fixed price, not a percentage of your fee, so you know the number before any work begins.
Outsourced audit support · for audit firms
Audit fieldwork,
Fieldwork you can’t staff this season? Hand it to a licensed Maltese firm, in the EU. We draft the plan for your approval, chase the evidence, run the testing and prepare the working papers, in your methodology. Your clients answer requests in your own client portal, in your brand. You review, decide and sign.
A fixed price per file, agreed before we start, typically about 15% of your audit fee · Your first file is free · If a file doesn’t pass your review, you don’t pay for it, capped per engagement
Outsourced audit fieldwork in four steps
Subcontract the fieldwork. Keep the opinion.
1. We draft the plan. You approve it. 2. Your client answers, in your portal.
3. We test and build the working papers. 4. You review, decide and sign.
A fixed price per file. The first file is free.
The offer
A fixed price. A free first file.
A fixed price. A free first file.
Your review decides.
Judge us on one real file before you send the rest.
Your first file is free
Send us one real file, scoped and agreed like any other. Your team reviews it as it would its own, and you pay nothing for it.
No charge for a file that fails your review
If a file doesn’t pass your review, you don’t pay for it, and we put it right, up to a cap per engagement, agreed with you before we start.
What we prepare
From planning to a review-ready file,
From planning to a review-ready file,
in your methodology.
Audit fieldwork and working papers, prepared for your review. Scope is agreed per client before we start. You give us your framework (IFRS or your local GAAP), your methodology and templates, and your deadline calendar. We work inside them.
How an audit runs on the audit portal · explainer · no sound needed
Planning drafts, for your approval
Materiality, the risk register and the audit programme, drafted for you to approve before testing starts.
Evidence, requested and indexed
Requests go to your client through your own client portal. We chase what is missing and index each item against the assertion it supports.
Testing, to the programme you approve
Casting, vouching and sampling across the population.
Working papers in your methodology
Drafted in your templates and your referencing, with the evidence attached.
A review-ready file, in a live portal
Each procedure with its working paper and evidence beside it. Your reviewer opens the portal, not an inbox of attachments.
What stays with you
The judgement and the signature
The judgement and the signature
stay yours.
Engagement acceptance, professional judgement, the review, the opinion and the signature stay with your firm, and we don’t approach your clients or take them on. We prepare. You decide. Three commitments from our side:
Independence, confirmed first
Our people confirm their independence from each client before work starts.
Under your direction
We work under your direction and review, to the scope we agree. Your team sets the priorities.
Every step recorded
Who did what, when, and on which version. The record is there for your reviewer and your inspector.
Included in the price
Your own client portal,
Your own client portal,
in your brand.
Every firm that outsources to us gets its own client portal for its clients, included in the per-file price. Your logo, your colours and your domain, with a small “Powered by Vacei” mark. Your clients upload documents, answer requests and see live figures, on the web and on their phone. Audit requests go out under your firm’s name, and each answer lands in the file.
Sample portal with fictional data.
Illustrative walkthrough · your client portal, in your brand
How we prepare the fieldwork
A closer look. We automated the process with our software.
Audit procedures: the revenue procedures are tested one by one, and the one still open is marked in review.
Working papers: each sampled invoice is agreed to its contract and its bank receipt. An exception is resolved with evidence, the bank confirmation attached, for your review. Then the conclusion is written.
The working paper is stamped review-ready. Ready for your review.
How it works
From first call
From first call
to first file.
Four steps, and the first file is on us.
Tell us the gap
File counts, services and deadlines. No client names needed on the first call.
Agree scope and price
We agree scope per client, and confidentiality before any file moves. Each file gets a fixed price before we start.
We set up and start
Your client portal is set up in your brand. Our people confirm independence from the client, then send you the planning drafts for approval.
Review the first file, free
The file arrives review-ready, in a live portal. You review, decide and sign.
Your client relationship, your way of working, your final review
Your client relationship. Your clients see your firm. The bank confirmation is requested in your own client portal, and your client uploads it there: sent, and received.
Your way of working. Agree the templates, scope and deadlines before handing over the first files.
In your partner portal: your audit programme and working paper templates, the scope (revenue, cash, receivables) and the deadlines for planning, fieldwork and review. You click Agree: scope agreed first.
Your final review. Our team prepares the work. Your reviewers keep professional judgement.
The audit file waits in your review queue with its trail: prepared by our team, every reference linked, the one exception raised and resolved, for your review. You mark it as reviewed. Prepared by our team, reviewed by your firm.
Who does the work
Licensed in Malta.
Licensed in Malta.
Working in English.
The work is prepared by A4 Services Limited, a licensed Maltese accounting and audit firm, working on Vacei. More hands for your fieldwork, without adding to your headcount.
In the EU, on Central European Time
Our team is in Malta: in the EU, on Central European Time. Your clients’ data stays in the EU.
English throughout
English is an official language of Malta. Working papers, queries and calls are in English.
Confidential from the start
Confidentiality is agreed before any file moves.
Later, if you want it
Bring the work in-house.
Bring the work in-house.
Keep the portal.
When you have the people again, take the work back. Keep your client portal and subscribe to Vacei. Your clients keep the portal they already use, and your team runs its files on the platform our people used. AI agents prepare. You decide.
Who signs the audit opinion?+
You do. We prepare audit fieldwork and working papers for your review. Engagement acceptance, professional judgement, the review, the opinion and the signature stay with your firm.
What does it cost?+
A fixed price per file, agreed before we start. It typically works out at about 15% of your audit fee. It is a fixed price, not a percentage of your fee, your client portal is included, and your first file is free. Tell us file counts and services on a first call; no client names needed.
What counts as a file?+
One audit engagement. We agree its scope and its price with you before we start, so you know what each file covers and what it costs before any work begins.
What if a file doesn’t pass our review?+
Then you don’t pay for it, and we put it right, up to a cap per engagement, agreed with you before we start.
Will the working papers follow our methodology?+
Yes. You give us your methodology, templates and referencing, your framework (IFRS or your local GAAP) and your deadline calendar. We draft in them, under your direction and review.
Will our clients deal with you or with us?+
With your firm. Requests reach them through your own client portal: your logo, your colours and your domain, with a small “Powered by Vacei” mark.
Do our clients stay ours?+
Yes. We don’t approach your clients, and we don’t take them on if they come to us directly. Engagement acceptance and the client relationship stay with your firm, and requests go out under your firm’s name, through your client portal.
How do you handle independence and confidentiality?+
Our people confirm their independence from each client before work starts. Confidentiality is agreed before any file moves, your clients’ data stays in the EU, and every step on the file is recorded: who, when and which version.
What if we bring the work back in-house?+
Keep your client portal and subscribe to Vacei. Your clients keep the same portal, and your team runs the work on the platform we used.
Send us one file. Judge it yourself.
It starts with a 30-minute call: your file counts, services and deadlines. No client names needed. We agree the scope and a fixed price per file before we start.
A fixed price per file, agreed before we start, typically about 15% of your audit fee · Your first file is free · If a file doesn’t pass your review, you don’t pay for it, capped per engagement Short of bookkeeping capacity? See outsourced bookkeeping →