Three files, one order.
The client’s trial balance, last year’s signed statements and your own FS template in Word.
- Only the trial balance is required
- A prior-year column in the TB is read too
firms.vacei.com · FS Generation
Financial statements, generated under GAPSME.
Upload a trial balance. Get draft statements in your firm’s own template, every figure checked, and the audit letters the file needs. You review and approve.
Then €12 per FS, letters included · €4 an FS in a pack of 10 · VAT included
Harbour Trading LtdFY 2025 · GAPSME · EUR1 credit
GraceDrafting the notes
Prepared under GAPSMEYour Word templateYour logo on every pageComparatives tied to last yearEvery cast checked22 audit lettersWord and PDF, on A4Nothing final until you approve
Every year end, for every client:
How it works
Trial balance in.
Trial balance in.
Statements out.
Grace, our financial statements agent, does the preparation. The decisions that matter stop for you.
Mapped to GAPSME. Confirmed by you.
Grace builds the extended trial balance and places every account on its GAPSME line. Anything she is unsure of waits for you.
- You confirm the ETB before a word is drafted
- Company details cross-checked with the Malta Business Registry
Your house style, not ours.
The statements follow your template: layout, fonts, captions, note order and policy wording, with your logo on every page.
Every figure, checked.
Casts, note footings and schedules are agreed to the statements, and the comparatives to last year’s signed accounts. Anything open is listed for you.
Draft until you say final.
You get Word and PDF on A4, marked DRAFT. The final, unmarked version is issued only on your approval, and never while a placeholder or a failed check remains.
New FS Harbour Trading Ltd · FY 2025
TB_FY2025.xlsx · trial balanceFS_2024_signed.pdf · last yearOur_FS_template.docx · your style
Framework: GAPSME · Currency: EUR
GraceGot all three filesExtended trial balance 139 of 142 placed
1000 Bank, current account→ Cash at bank and in hand✓
1200 Trade debtors→ Debtors✓
4000 Sales, services→ Revenue✓
6420 Sundry, director→ ?Needs you
Grace3 accounts need you
YOUR FIRM
Income statement
Year ended 31 December 2025
2025 €2024 €
Revenue412,600386,200
Cost of sales(248,310)(236,950)
Gross profit164,290149,250
Administrative expenses(98,740)(92,180)
Finance costs(3,120)(3,480)
Profit before tax62,43053,590
Tax expense(21,851)(18,757)
Profit for the year40,57934,833
GraceIn your templateChecks All passed
Trial balance foots to nil✓
Comparatives agree to the 2024 signed FS✓
Every cast and note footing✓
Schedules agree to the income statement✓
Placeholders left to fill2 listed
IrisChecking every figureYOUR FIRMHarbour Trading LtdAnnual report and financial statements · 31 December 2025APPROVED
Financial statements · WordFinancial statements · PDF7 letters · Word
GraceApproved. Final issued.
Built for GAPSME
The Maltese framework,
The Maltese framework,
out of the box.
Every pack is prepared under GAPSME, the General Accounting Principles for Small and Medium-sized Entities (S.L. 281.05), in the small-company format Maltese firms file.
7Sections in every pack, from the cover to the auditors’ report
13Accounting policies written to GAPSME, ready for your wording
22House audit letters, drafted from the same figures
A4Word and PDF, in your template, with your logo on every page
What you get
The whole pack,
The whole pack,
page by page.
Seven sections, drafted together so every figure agrees from the statements to the notes.
YOUR FIRM
Registration number C 12345Harbour Trading LtdAnnual report and financial statements · 31 December 2025General information1Directors’ responsibilities2Independent auditors’ report3Income statement6Balance sheet7Notes to the financial statements8
Opens like yours does.
Entity, registration number and year end on the cover, then a contents page that matches the final pagination.
YOUR FIRM
General informationDirectorsA. Borg · M. CamilleriCompany secretaryM. CamilleriRegistered officeTriq il-Port, VallettaRegistration numberC 12345AuditorsYour firm
Details that agree with the registry.
Directors, secretary and registered office are suggested with their source and cross-checked with the Malta Business Registry. You confirm them once.
YOUR FIRM
Statement of directors’ responsibilities
The board’s statement, in your words.
Your template’s wording is kept; where you have none, Grace drafts the standard statement for the board to sign.
YOUR FIRMIncome statement · year ended 31 December 2025
2025 €2024 €Revenue412,600386,200Cost of sales(248,310)(236,950)Gross profit164,290149,250Administrative expenses(98,740)(92,180)Operating profit65,55057,070Finance costs(3,120)(3,480)Tax expense(21,851)(18,757)Profit for the year40,57934,833
Comparatives you don’t re-key.
Last year’s figures come from the signed statements you upload, and are tied out before anything is drafted.
YOUR FIRMBalance sheet · at 31 December 2025
2025 €2024 €Property, plant and equipment84,30091,650Debtors31,94028,410Cash at bank and in hand48,21030,880Total assets164,450150,940Share capital1,2001,200Retained earnings112,77092,191Creditors50,48057,549Total equity and liabilities164,450150,940
It balances. It always does.
Every line comes from the confirmed trial balance, so the balance sheet agrees with the books and with the notes behind it.
YOUR FIRM
Notes to the financial statements1. Basis of preparationPrepared in accordance with GAPSME (S.L. 281.05).2. Accounting policies7. Property, plant and equipmentNet book value84,30091,650
Notes that foot, and agree.
Basis of preparation, policies, then tax, fixed assets, debtors, share capital, creditors, related parties, going concern and events after the year end, as the figures require.
YOUR FIRM
Independent auditors’ reportTo the shareholders of Harbour Trading LtdOpinionBasis for opinionYour firm
In your firm’s name.
The report carries your firm’s name and your wording. Signing stays with your firm.
Small-company format: the pack has no cash flow statement or statement of changes in equity, and the directors’ report stays the client’s to write.
The letters
22 letters.
22 letters.
Only the ones this file needs.
Answer a few questions about the client. The letter advisor picks the letters, drafted from the same figures as the statements, in your letterhead.
6 letters for this file
Standard set always included · Picked for this file- 1Professional clearance letter
Asks the previous auditor whether there is any reason not to accept the appointment.
Signed by your firm - 2Engagement letter
Sets the terms of the audit: scope, responsibilities and fees.
Your firm; the directors accept - 3Letter of independence
Confirms the auditor’s independence from the company.
Signed by your firm - 4MBR internet authorisation
Board resolution authorising filing with the Malta Business Registry online.
Signed by the directors - 5Bank authorisation letter
Lets the bank send the auditor the company’s bank report. One per bank.
Signed by the directors - 6Form DD1
The director’s declaration filed with the financial statements.
Signed by the directors - 7Letter of representation
Management’s written representations to the auditor.
Signed by the directors - 8Shareholder balance confirmation
Confirms the balance owed to or by each shareholder.
Signed by the shareholder - 9Shareholders’ resolution
The shareholders approve the financial statements.
Signed by every shareholder - 10Directors’ resolution
The directors approve the financial statements.
Signed by the directors - 11Related party confirmation
Confirms the balance with each related party.
Signed by the related party - 12Removal of auditor, to the MBR
Tells the Malta Business Registry the auditor is being removed.
Signed by the directors - 13Form F(1)
The formal notice of the removal of an auditor.
Signed by the directors - 14Adjustment approval
Management approves the audit adjustments and reclassifications.
Signed by the directors - 15Cash confirmation
Confirms the cash held on hand at year end.
Signed by the directors - 16Form DD2
The directors’ declaration for the first accounting period, in place of DD1.
Signed by the directors - 17Dividend warrant
One for each shareholder receiving a dividend.
Signed by a director - 18Letter of support
A shareholder or parent undertakes to support the company, backing the going-concern basis.
Signed by the supporting shareholder - 19Letter of communication
Communicates key audit matters, or the basis of a modified opinion.
Signed by your firm - 20Letter of emphasis
Explains an emphasis of matter paragraph in the audit report.
Your firm, with the directors - 21Loan confirmation
Confirms the balance with each lender.
Signed by the lender - 22Management letter
Reports the control weaknesses found during the audit.
Signed by your firm
“The directors” means the signing directors: a sole director signs alone; otherwise the two directors with the largest holdings. Letters come in Word, in your letterhead. Signatures are never inserted for anyone.
Grace prepares the statements and the letters. Your firm decides. Nothing is final until your partner approves it.
Grace, our financial statements agent.
Pricing
Your first FS
Your first FS
is free.
Buy one FS at a time, or a pack and use it as you go. Every FS comes with its letters and two revisions.
Pay per FS€12one FS, with its letters
Pack of 5€22€4.40 an FS
Pack of 10€40€4.00 an FS
Pack of 30€105€3.50 an FS
Prices include VAT at 18%. No monthly subscription: buy a pack when you need one.
Questions
Straight answers.
Which framework are the statements prepared under?
GAPSME, Malta’s General Accounting Principles for Small and Medium-sized Entities (S.L. 281.05), in the small-company format.
What exactly is in the pack?
Cover and contents, general information, the directors’ responsibilities, the income statement, the balance sheet, the accounting policies and notes, and the independent auditors’ report. The directors’ report stays the client’s to write.
Will it look like our own statements?
Upload your FS template in Word and the draft follows its layout, fonts, captions, note order and policy wording, with your firm’s logo on every page.
Who signs the letters?
Each letter names its signatory: your firm, the directors, the shareholders or the counterparty. Signatures are never inserted for anyone.
Who sees our clients’ files?
Your firm. Every subscriber is a firm of its own on Vacei, every FS is its own engagement, and A4 never sees your clients.
Your next year end, already drafted.
Upload one trial balance. The first FS is on us.